Privacy Policy - UG Photography LLC
Last Updated: 10.20.2025
Welcome to UG Photography (“we,” “us,” or “our”). We value your trust and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your data when you visit www.ugphotos.com (the “Site”) or engage our photography and videography services.
By using this website or submitting your information through our forms, you agree to the terms outlined below.
1. Information We Collect
We collect information necessary to provide a personalized experience and quality service, including:
Personal Information: Your name, email address, phone number, event date, venue, and other details provided via inquiry or booking forms.
Automatic Information: IP address, browser type, and pages visited (collected via Squarespace, cookies, and analytics tools).
Media & Communication: Any images, messages, or details you voluntarily share during consultations, bookings, or project collaborations.
2. How We Use Your Information
Your information is used solely for business and service-related purposes, such as:
Responding to inquiries and managing bookings.
Delivering photography, videography, and related services.
Sending proposals, contracts, and gallery links.
Improving our website, client experience, and service quality.
Maintaining communication before and after your event.
We do not sell, rent, or share your information with third parties for marketing purposes.
3. How We Share Your Information
We may share information with trusted third parties who assist in our operations, including:
Hosting & Analytics Providers (e.g., Squarespace, Google Analytics).
Client Management & Delivery Platforms (e.g., Pixieset, HoneyBook, Google Workspace).
These partners are contractually obligated to keep your data secure and confidential.
4. Photo Usage & Client Rights
As part of our creative and marketing portfolio, UG Photography may use photographs or video clips captured during your session or event for:
Website galleries and social media showcases.
Print materials, online portfolios, and advertising.
Submissions to wedding blogs, vendor features, or publications.
We respect your privacy and never post images that are sensitive, unflattering, or personal in nature. If you prefer your images not be used publicly, you may request this in writing before or after your event.
By signing a photography agreement or participating in a session, you grant UG Photography the non-exclusive, perpetual right to use and display images for promotional and editorial purposes, unless otherwise stated in writing.
5. Data Retention
We retain your information only as long as necessary to provide services, comply with legal obligations, or maintain our business records. You may request deletion of your data at any time.
6. Security
We employ reasonable physical and electronic safeguards to protect your personal information. However, no online transmission or storage system is completely secure, and we cannot guarantee absolute protection.
7. Your Rights
Depending on your location, you may have the right to:
Access, correct, or delete your personal data.
Withdraw consent for communications or photo usage.
Request a copy of data we hold about you.
To exercise these rights, please contact us at info@ugphotos.com.
8. Cookies
Our website uses cookies to enhance functionality and analyze visitor interactions. You may adjust your browser settings to refuse cookies, though this may limit certain features.
9. Children’s Privacy
Our services are not intended for individuals under the age of 16, and we do not knowingly collect personal data from minors.
10. Updates to This Policy
This Privacy Policy may be updated periodically. Any revisions will be posted on this page with an updated “Last Modified” date.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact:
UG Photography
📧 ugo@ugphotos.com
📍 Richmond, Virginia, USA